Regulations on the Department

1. GENERAL PROVISIONS

1.1. The Department of Power Supply of the Educational and Research Institute of Energy Saving and Energy Management (hereinafter the Department) is a basic structural unit of the National Technical University of Ukraine “Igor Sikorsky Kyiv Polytechnic Institute”, carrying out educational, methodological and research activities in a speciality or group of specialities.

1.2. The Department follows the Development Strategy of Igor Sikorsky KPI. Its principal aim is to create all conditions for training highly qualified specialists committed to excellence, capable of generating modern scientific knowledge and innovative technologies for the benefit of humanity and securing Ukraine’s rightful place in the global community, and to provide conditions for comprehensive professional, intellectual, social and creative personal development to the highest standards in an educational and research environment.

1.3. The Department forms part of the Educational and Research Institute of Energy Saving and Energy Management (hereinafter the Institute). Its staff comprises academic teaching staff, research staff, engineering and technical staff, and teaching support personnel.

1.4. The Department’s draft staffing schedule is prepared by the Head of Department, agreed with the Institute Director and the responsible Vice-Rector, and approved by the Rector under the established procedure.

1.5. The Department operates in accordance with applicable legislation, the Statute of Igor Sikorsky KPI, the University’s regulations and these Regulations.

2. PRINCIPAL TASKS OF THE DEPARTMENT

The Department’s principal tasks are

in the educational process:

2.1. organising the educational process at all higher education levels and in all study modes for the Department’s courses, in accordance with working curricula and course syllabi;

2.2. ensuring high-quality education in accordance with higher education standards and regulations governing the educational process;

2.3. improving teaching content to reflect current developments in science, engineering, technology and production;

2.4. introducing progressive teaching methods and modern information technologies, including blended and distance learning;

2.5. improving methods for assessing educational quality; conducting pass/fail assessments, examinations and final attestation; and participating in Rector’s assessments;

2.6. organising and conducting practical training and supervising qualification work;

2.7. organising and conducting final attestation and ensuring the effective operation of examination boards;

2.8. organising and conducting entrance examinations for the second (master’s) and third (educational and research) cycles;

2.9. taking measures to prevent breaches of academic integrity;

2.10. monitoring graduates’ career paths by identifying their places of employment;

in methodological work:

2.11. developing study programmes, curricula and working curricula in the relevant specialities at all higher education levels;

2.12. developing course programmes, working curricula and syllabi for courses and practical training;

2.13. developing topics for course projects, course papers and qualification works;

2.14. developing research areas for master’s and PhD students and dissertation topics;

2.15. developing and publishing textbooks, study guides, practical manuals, guidance on working curricula and course syllabi, individual assignments and qualification works, and other teaching literature, teaching aids and equipment relevant to the Department;

2.16. developing tools for assessing learning outcomes;

2.17. developing and introducing new laboratory assignments, computer-based practical exercises, technical teaching aids, working models, visual aids and application software packages, and improving existing ones;

2.18. reviewing and evaluating teaching and methodological materials;

2.19. evaluating qualification works submitted to competitions;

2.20. holding methodological seminars and other activities to introduce new educational technologies and improve teaching skills;

2.21. participating in developing and promptly updating the Institute’s information packages;

in research and innovation:

2.22. organising and providing training for PhD students, higher doctoral candidates and other degree candidates, including foreign nationals; recommending admission to postgraduate and higher doctoral training; and appointing a scientific adviser under the established procedure;

2.23. discussing and nominating candidates for academic and honorary titles;

2.24. organising and providing conditions for research and experimental design work relevant to the Department, including preparing funding applications and tender proposals;

2.25. conducting fundamental research and development funded by the state budget; undertaking research and development commissioned by enterprises and organisations, under state programmes and orders from ministries and agencies; fulfilling international contracts; conducting exploratory, initiative-based research; developing start-up projects; and preparing innovation projects and developments, including for the “Kyivska Politekhnika” Science Park;

2.26. providing engineering services and organising marketing and market promotion of research and experimental design results; nominating work for the State Prize of Ukraine in Science and Technology; implementing development results in industry and education; preparing intellectual property protection documents and licences for sale;

2.27. preparing and publishing monographs, standards, scientific journals, articles and other publications;

2.28. certifying electronic publications;

2.29. evaluating and reviewing research and experimental design work, dissertation abstracts, dissertations, scientific publications and articles, and serving as dissertation opponents;

2.30. organising, holding and participating in research seminars, conferences and exhibitions, including national events and events of the Science Park and Igor Sikorsky KPI;

2.31. creating conditions for students to participate in research: supervising participation in research and experimental design projects, student research groups, design bureaus, conferences and seminars; preparing students for international and national academic competitions and start-up competitions; and organising the submission of master’s works to Igor Sikorsky KPI competitions and national student research competitions;

2.32. making effective use of the creative potential of the Department’s teaching and research staff to address current scientific, engineering and technological problems;

in organisational work:

2.33. preparing class timetables jointly with the Academic Office of the Educational Organisation Directorate within the Department for the Organisation of the Educational Process;

2.34. creating conditions for the professional development of academic and other Department staff and meeting individual needs for intellectual, cultural and physical development;

2.35. organising and overseeing classes and practical training conducted by the Department’s academic teaching staff;

2.36. establishing creative partnerships with higher education institutions, sectoral organisations, enterprises, research institutes and other organisations, regardless of their legal or ownership form, including foreign organisations;

2.37. supporting and overseeing retraining and continuing professional development of the Department’s academic teaching staff;

2.38. organising and holding methodological, scientific-methodological and research seminars, conferences and other events;

2.39. organising cooperation with departments that teach other courses to the students;

2.40. organising career guidance activities jointly with the Career Guidance Division — Career Development Centre of the Department of Student Affairs at Igor Sikorsky KPI, and recruiting students to the Department’s specialities;

2.41. organising activities to recruit participants for postgraduate education and continuing professional development;

2.42. maintaining systematic contact with Igor Sikorsky KPI graduates, including the Department’s postgraduate students;

2.43. participating in preparing student practical training agreements and graduate employment documents with the Division for Professional Adaptation and Student Employment;

2.44. preparing licensing and accreditation files;

2.45. arranging coverage of the Department’s activities on information boards and in the media, including Igor Sikorsky KPI web resources;

2.46. creating and maintaining the Department website;

2.47. arranging the provision of information in academic staff accounts within Igor Sikorsky KPI’s Electronic Campus information system, and continuously maintaining the Department website, social media pages and other online resources supporting and presenting its activities;

2.48. facilitating teaching and research interaction between academic staff and students through the Department website;

2.49. participating in expert councils, commissions and working groups of the Ministry of Education and Science of Ukraine, its Attestation Board, and specialised academic councils for the defence of Doctor of Sciences and PhD dissertations;

2.50. determining the rating of the Department’s academic teaching staff;

in student development:

2.51. implementing measures to foster well-rounded individuals in a spirit of Ukrainian patriotism and respect for the Constitution of Ukraine;

2.52. appointing academic group tutors and organising their work;

2.53. promoting student compliance with Ukrainian legislation and ethical standards inside and outside Igor Sikorsky KPI, adherence to its Code of Honour, and careful treatment of University property, including buildings, premises, furniture, equipment, inventory, teaching publications and instruments;

2.54. enhancing students’ spiritual, cultural and educational development;

2.55. promoting healthy lifestyles among students;

in international activities:

2.56. developing and implementing measures for integration into the international education and research community;

2.57. studying international experience in training specialists relevant to the Department and applying it in education;

2.58. participating in academic exchanges with related departments at partner universities;

2.59. providing information and promotional activities to recruit foreign nationals and ensuring their specialist training;

2.60. participating in scientific and technical work commissioned by or involving foreign partners;

2.61. participating in international projects and programmes;

2.62. maintaining contact with the Department’s international graduates and maintaining their database;

2.63. supporting the study and use of English by teaching and research staff and their acquisition of international certificates;

2.64. participating in international integration in specialist training through the Double Degree programme;

2.65. organising and participating in international conferences, seminars, competitions and exhibitions;

2.66. generating income from various forms of international economic activity;

2.67. allocating, in agreement with the Institute Director, funds from the special fund of the State Budget of Ukraine received for educational services provided by the Department, including services to international students.

3. ORGANISATION OF THE DEPARTMENT’S WORK

1. The Department operates on the basis of an annual work plan covering the areas and tasks listed above. The plan is discussed and approved at a Department meeting.
2. Major issues concerning the Department’s activities are discussed at Department meetings, whose decisions are binding on its staff.
3. Department meetings are held at least once a month and are attended by teaching and research staff. A meeting has a quorum when at least two thirds of the staff for whom the Department is their principal place of employment are present. Decisions are taken by a simple majority. Minutes are recorded under the established procedure. Other Department staff, staff of other departments, and representatives of other higher education institutions, enterprises, institutions and organisations may be invited. When candidates for the competitively filled position of Head of Department are discussed, the meeting must be chaired, under the Rector’s relevant instruction, by a Vice-Rector, the Institute Director or another member of Igor Sikorsky KPI’s expert qualification and selection commission.
4. At its meetings, the Department elects delegates to the Institute’s staff conference.
5. The Head of Department reports annually on their work at a Department meeting.

4. DEPARTMENT GOVERNANCE

1. The Department is led by a Head who holds an academic title or degree and has at least five years of academic teaching experience. The Head is elected competitively by the Academic Council of Igor Sikorsky KPI and is appointed under a five-year contract.
2. Academic teaching positions are filled in accordance with Ukrainian legislation and Igor Sikorsky KPI regulations, including the Procedure for Competitive Selection or Election to Vacant Academic Teaching Positions and the Conclusion of Employment Agreements (Contracts).
3. The Department must include at least five academic teaching staff for whom it is their principal place of employment (regular staff).
4. The Head of Department oversees the organisation of education, implementation of curricula and course programmes, and the quality of teaching, teaching methodology and academic staff research.
5. The Head ensures that the Department fulfils its functions and implements the orders, directives and instructions of the Rector and the Institute Director, and develops a coherent positive online image of the Department as a unit of Igor Sikorsky KPI able to compete internationally in education and research services.
6. The Head reports directly to the Institute Director and acts in accordance with the job description and employment contract.
7. The Department is financed from the general fund, the centralised special fund and the Institute’s special fund.
8. The requirements, rights, duties and working-time planning of academic teaching staff are defined in the Regulations on the Organisation of the Educational Process at Igor Sikorsky KPI.
9. The Head forms the Department’s staff and draft staffing schedule in agreement with the Institute Director, within the approved funds and staffing standards and under the established procedure.

5. TERMINATION OF THE DEPARTMENT’S ACTIVITIES

5.1. The Department’s activities may be terminated through reorganisation or liquidation.

5.2. The Department’s activities are terminated by an order of the Rector in accordance with the procedures and conditions set out in the Statute of Igor Sikorsky KPI, applicable legislation and a decision of the University Academic Council.